• Who can apply for this financial support?
• How can I ask for support?
• What conditions do I have to agree with?
• What will be supported?
• How do I submit my travel costs?

In order to get financial support for the visit at the Forschungs_Neutronenquelle Heinz Maier-Leibnitz the following conditions have to be fulfilled:

• the visit takes place in the scope of an approved proposal 

• the user is working at a German university

• the underlying proposal does not fulfill the conditions for the EU-support via NMI3

• When applying for a visit within the module "Arrival_Departure" you find the possibility to tick the checkbox Yes for "working at a German university".

• You will be advised whether your visit will be supported or not via your user account when the User Office checked your eligibility. It is also indicated, which centre will grant your support. 

Please note:

The user groups selected under this programme will benefit from compensation of travel expenses to Garching and costs of accommodation. Up to two users are supported per experiment.

• The financial support must be acknowledged in any papers or conference proceedings that are published as a result of this work. Depending on the supporting centre, one of the following paragraphs should be included in the acknowledgments section (the supporting centre is named withing your personal account!): 

• supported by FRM II: 
  • "Financial support by Forschungs-Neutronenquelle Heinz Maier-Leibnitz (FRM II) is gratefully acknowledged."

• supported by JCNS: 
  • "Financial support by Forschungszentrum Jülich GmbH/ Jülich Centre of Neutron Science is gratefully acknowledged."

•   supported by HZB: 
  • "Financial support by Helmholtz-Zentrum Geesthacht@FRM II is gratefully acknowledged."

•   supported by HZG: 
  • "Financial support by Helmholtz-Zentrum Berlin@FRM II is gratefully acknowledged."

The financial support covers the period of the experiment and in addition a maximum of one day before and after the scheduled experiment. The travel costs for up to two persons will be reimbursed. That are for example:

• Arrival and departure by plane/ train (class 2)
• Use of public transportation (for arrival and departure as well as for trips between your hotel and the FRM II during your stay)
• Costs for accommodation
  • please note, that the FRM II will book your accommodation, so please indicate this when applying for your visit via "Arrival_Departure"
  • in case you want to book a hotel room by yourself, please discuss this with the User Office in advance - otherwise the reimbursement of the whole amount can not be guaranteed.

Please note:

A journey to the FRM II by car will only be reimbursed in exceptional cases. You have to discuss this with the User Office well in advance and ask for a written consent. The reimbursement is not possible without this consent.

In case the experiment is carried out by more than two persons, it is the group's decision which two persons shall be supported. Those two persons have to match the criteria for eligibility mentioned above. 

The legal guidelines regarding travel reimbursement of the supporting centre are valid. 

• Please advance all costs. Unfortunately, it is not possible to get an advance payment from the FRM II.

• After your visit at The FRM II, please send in the following receipts within the next 5 months:
  
  • the original hotel bill,
  • the original tickets (plane/ train),
  • the original boarding cards (plane),
  • original tickets of the public transportation, possibly taxi receipts,
  • the form "Claim for Travel Expenses" or the "JCNS Reisekostenabrechnung"

Please note:

• You find the form "Claim for Travel Expenses" in the folder you received when arriving at the FRM II.
  
  • In case you lost it, you can find them on the Downloads-page. Have a look for Forms - Finacial support.
• In case you use a JCNS-instrument (DNS, JNSE, SPHERES, KWS-1, KWS-2, KWS-3, HEIDI, POLI-HEIDI) please visit the User Office in order to get your personal "JCNS Reisekostenabrechnung" (= travel reimbursement form)